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Meeting Minutes 2007
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Meeting

Number 2                                                                                     

February 16, 2007                                                                                             

Alyssa Denen

Secretary

9:30-11:30 AM

Hillside Chapel

 

Meeting was called to order by President Sarah Clay.  Pledges were then said, and cloverbuds were dismissed.

 

Officers Reports:

The Vice President, Sarah Theimer, reported on our displays for 4-H week.  Friendly’s has decided that they don’t want a poster, so we can no longer display one there.  However, Grandpa’s Café has no problem with us painting their windows.  Sarah T. also encouraged everyone to sign up for demonstrations, snacks, & drinks for our 4-H meetings, and also sign up to work at the Pancake Breakfast on Friday.

 

Next the secretary minutes were read.  The only correction was our previous information which stated that the gym was being used from 10:00 – 11:00 was incorrect.  The correct information is the gym will be occupied from 10:00 – 11:30.

 

Next treasurer, Sarah Denen gave her report.  She gave a review of 2006 transactions, because we will most likely spend close to the same amount again this year.  We are starting with $334.53 this year.

 

Old Business: 

We will not be doing the cooking booth for the Taste of 4-H as previously discussed.  However, everyone is still encouraged to attend the Pancake Breakfast and the Taste of 4-H.  By attending this, it will give you a chance to look at the booths of different projects available, to help your decision in which projects to take.

 

Next we discussed painting the windows at Grandpa’s Café.  Luke Seger moved that we paint the windows on March 2 at 2:00.  Phoebe Theimer seconded the motion.  Throughout discussion 2:00 was decided would be best.  Next we voted.  Motion passed 20-0.  A committee will be organized to come up with the design which will go on the windows.  Committee will be made up of Victoria and Jonny Eustace, Rebekah, Rachel, and Luke Seger, and Taylor Bryan with VP Sarah Theimer in charge.

 

New Business:

We voted officers for the remaining positions.  The following people were elected:
Recreation Officer – Taylor Bryan

Sergeant of Arms – Stevie Melhorn and Brian Baird

Energy Officer – Jonny Eustace

Devotional Officer – Tiffany Denen

Historian – Rachel Seger

New Reporter – Rebekah Seger

Health Officer – Victoria Eustace

Safety Officer – Luke Seger.

It was decided that the Health and Safety officers will work together and switch off giving reports for the meetings.

Because no one ran for Etiquette Officer then we will open it up again next meeting.

 

Advisors Report:
The club was again reminded of the Pancake Breakfast and Taste for 4-H on February 24.  Workers are needed to help serve at the Pancake Breakfast which is from 8:00 until 11:00.  Please sign up if you can help.  The Taste of 4-H is from 10:00 until noon and there will be many fun activities.  Several examples which Mrs. Dutenhaever gave were: shooting sports, a petting zoo, and many others.  Please plan to attend.

 

For this meeting we had the binders with all the project books in them.  Everyone was encouraged to look through and try to decide which project you think you’ll like to take.

 

Anyone interested in a 4-H trip, the application is due on March 15.  For this you need to have a complete listing of all 4-H projects you have taken.  This led to the subject that regardless if you’re going on 4-H trips or not, it is a good idea to keep track of all your 4-H records.

 

Since the gym is taken from 10:00-11:30 then we are scheduled to have it form 9:30 until 10:00 which would be at the beginning of the meeting.  We therefore have several options about whether we want to use this time or do something small in the room we’re meeting in after the meetings.  The advisors will discuss this amongst themselves and decide.  Regardless, in the spring we can do our activity outside. 

 

Next we discussed the Science of Flight which our club will be doing throughout the 4-H year.  Basically, we will go over the basics of airplanes – specifically how they fly.  This will start next meeting.  There will be slides as well as fun activities which will go over the dynamics of flight.

 

Finally, our club made Honor Club again for 2006!  Thanks to everyone who helped make this happen!

 

Next Meeting:

Since we will be painting the windows next meeting at 2:00, then we discussed if we wanted to move the meeting time up to 11:30-1:30, then afterwards go paint windows at Grandpa’s Café.  Rebekah Seger moved that this be done.  Sarah Denen seconded the motion.  Discussion then took place.  At first it was thought that everyone should bring money for lunch.  Then one of the advisors suggested that the club pay $2.00 per person toward a meal at Grandpa’s Café.  It was thought it would be good to eat there and give them some business since they are allowing us to paint their windows.  Jonny Eustace moved that the club spend $2.00 per person to eat at Grandpa’s Café.  Luke Seger seconded the motion.  Throughout discussion, an amendment was made to the motion.  It was instead decided that the club will plan on spending $100.00 for eating at Grandpa’s Café, and we will divide that amount by the number of people who show up.  Mrs. Baird is going to find a menu for Grandpa’s Café and let everyone know what it is for meal planning purposes.  Rebekah Seger moved that we make an amendment to the previous motion, and that our club spend $100.00 total for eating at Grandpa’s Café, and this amount will be divided by the number of people attending.  Luke Seger seconded the motion.  Since there was no more discussion, then we voted.  Motion passed 16-0.  We will talk to Grandpa’s Café and see how long they want the painting up.  After we find this out we will discuss when we will meet to take it down.

 

Joe Petty motioned that we adjourn the meeting.  Sarah Denen seconded.  Motion was unanimously passed.

 

We then played a short game which helped everyone to get to know each other a little bit better.

02 Feb 07 - Minutes for Meeting 1

Meeting Number 1.                                                                                         Alyssa Denen

February 2, 2007                                                                                                Secretary

9:30-11:30 AM

Hillside Chapel

 

Meeting was called to order by Mrs. Dutenhaever and Mrs. Clay.  We voted for officers for this year.  Sarah Clay was elected President, Sarah Theimer - Vice President,  Alyssa Denen – Secretary, Sarah Denen – Treasurer.  Next meeting we will vote on Recreation, Health, Energy, Safety, Sergeant of Arms, Devotions, Historian, News Reporter, and Etiquette officers.  Mrs. Dutenhaever and Mrs. Clay said that anyone interested in these offices can go to the SPLASH website for details or talk to them.

 

New Business: 

 

The 4-H Celebration is Saturday, February 24.  The Pancake Breakfast goes from 8:00 until 11:00 AM.  Cost is $4.00 for Adults, and $3.00 for Students. Fifty cents of each ticket sold that our club sells will be given back to our club. The Taste of 4-H is from 10:00 until noon.  The “Taste of 4-H” consists of Hands On projects.  It was presented to the club that as in last we heard a club was still needed to cover the cooking section for the Taste of 4-H.  We voted to see if our club wanted to cover this.  Victoria Eustace motioned that our club covers the cooking section for the Taste of 4-H.  Tiffany Denen seconded the motion.  No discussion.  We then voted.  Motion passed 11 to 2.  Next meeting everyone was asked to bring a quick recipe as an idea for the Taste of 4-H.

 

Next we discussed registration and projects.  Registration needs to be in by March 30.  Everyone needs to have their projects chosen by then.  Cost is $4.00 plus $1.00 insurance, which equals $5.00 total.

 

It is in our club’s constitution that everyone who has been in our club for at least 3 years must do a Demonstration/Illustrated Talk or a Health and Safety Speech/Skit for fair this year as well as in front of our club.  For rules for these events see the SPLASH website.  2nd year members need to do a demonstration in front of our whole club.  1st year members need to do a demonstration in their clover groups.  Sarah Theimer is organizing the demo schedule for our club.  Please see her to sign up to do a demo for our club.

 

Next we discussed 4-H week.  Next meeting we are going to put together a poster to display.  It is also possible that we will paint the windows at Grandpa’s Café – Sarah T. is going to look into it.  She is also going to check and see if we can still put our poster up at Friendly’s.  Next meeting everyone needs to bring a picture of a 4-H project to put on the poster.

 

Finally we discussed snack list and gym time.  Sarah T. is making a list of meeting dates.  It would be greatly appreciated if people would sign up for snacks.  Ideally, we need two families to provide snacks and two families for drinks each meeting.  Mrs. Baird and Mrs. Melhorn committed to bringing snacks next meeting.  For recreation time, the gym is being used from 10:00 until 11:00.  One of the advisers is going to decide if we need to find an alternate time to use the gym (i.e. at the beginning or end of meeting instead of in the middle) or if possible, if we can share it with the preschool group which is using it.

 

Information concerning meetings.  We will meet on the 1st and 3rd Fridays of each month.  However, if the Beavercreek schools are cancelled due to weather conditions we will also cancel.  However, if they are only delayed then we will still meet at our normal time – 9:30 AM.

 

Old members were encouraged to introduce themselves to new members.  Also, please be open to giving advice about projects to our new or younger members.

 

Sarah Denen made a motion to adjourn the meeting.  Kiersten Dutenhaever seconded the motion.  There was a unanimous voting in favor of adjuring the meeting.  Meeting adjourned.

 

 

 

 

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